The simple answer
Start by gathering the notice, permit history, photos, and any old plans. Then identify whether the city needs as-built drawings, correction drawings, engineering, or another form of documentation before the issue can move forward.
First steps before responding
Read the notice, correction, or request carefully before making assumptions
Confirm which jurisdiction is asking for information
Gather photos, old plans, permit records, assessor information, and prior owner documents
Write down what work appears to exist and when it may have been done
Avoid covering up or changing the condition before it is documented
Ask what drawings or documentation the jurisdiction is specifically requesting
How the response usually takes shape
The exact path depends on the project, jurisdiction, and condition of the work. A garage conversion in Mesa, an enclosed patio in Phoenix, or an addition in unincorporated Maricopa County may each require different documents.
Look for permit history
Permit records may show whether prior work was approved, partially documented, or missing from the record. Some records may be online; others may require contacting the jurisdiction.
Document existing conditions
If old plans do not match the home, as-built drawings may be needed to show the current layout, dimensions, openings, rooms, and affected areas.
Clarify what the city wants
A notice may ask for drawings, a site plan, a scope narrative, engineering, contractor verification, or other documents depending on the situation.
Prepare the next drawing set
Once the existing condition and city request are clear, the next step may be correction drawings, remodel plans, addition plans, or engineering coordination.
Start with records, but verify the home
Permit records are useful, but the home may not match them. Learn more about searching permit history by address.
Existing drawings may come first
If the city needs to understand what is currently built, as-built drawings may be one of the first practical steps.
Need help responding to a city request?
Residential Design can help with as-built drawings, existing-condition documentation, and permit-plan support for Arizona homeowners dealing with city or county requests.